Assistant Director of Association Administration (INTERNAL CANDIDATES ONLY)

INTERNAL APPLICANTS ONLY!

Step into a key support role with East West Hospitality as our Assistant Director of Association Administration, helping shape the operational backbone of our homeowner associations across premier resort destinations including the Vail Valley, Snowmass, Utah, Tahoe, and South Carolina. This position plays a vital role in ensuring our associations run smoothly, transparently, and in full alignment with governing documents and applicable state requirements.

This highly organized, detail-driven role is at the center of association governance—supporting Board and Member meetings, capturing accurate meeting minutes, coordinating annual meeting and election processes, and maintaining critical Association records. You’ll also serve as a key resource for Vantaca (and future HOAi technology platforms), helping ensure systems are effectively utilized and consistently supported across communities.

If you thrive in a structured, service-focused environment and take pride in precision, organization, and supporting high-functioning Boards and communities, we want to hear from you!

This role is remote; however, due to operational and compliance requirements, employment is limited to individuals who permanently reside in AZ, CA, CO, FL, GA, HI, MI, MO, NC, NJ, NV, NY, SC, TX, or UT.

Responsibilities Include:

• Oversee HOA governance operations across premier resort communities, ensuring consistency, compliance, and procedural alignment
• Lead Board and Member meeting execution, including agendas, official minutes, elections, and annual governance processes
• Serve as a key advisor to HOA Boards and leadership teams on governing documents, procedural interpretation, and compliance requirements
• Ensure accurate Association records, regulatory filings, and effective governance systems that support operational integrity
• Drive standardization of governance practices, templates, and workflows while supporting owner communications and strategic HOA initiatives

Location: Remote 

Start Date: ASAP

Employment Type: Full-Time, Year-Round

Schedule: Monday - Friday, 8:00am - 5:00pm

Pay Rate: $65,000 - $75,000 per year, DOE

Posting Closes: 5/18/2026 or when filled

Our ideal candidate must be legally authorized to work in the United States on an ongoing basis with no fixed end date. This role is remote; however, due to operational and compliance requirements, employment is limited to individuals who permanently reside in AZ, CA, CO, FL, GA, HI, MI, MO, NC, NJ, NV, NY, SC, TX, or UT. A bachelor’s degree is preferred, along with at least two years of experience in an HOA, property management, or administrative support role.

The ideal candidate brings strong attention to detail, clear and professional communication skills, and a genuine interest in learning and applying HOA governing statutes across multiple states, including the Colorado Common Interest Ownership Act and California’s Davis-Stirling Act.

Benefits & Perks

Health Insurance - Choose from three plans! Dental, Vision, & Accident Insurance; Life Insurance; 401(K) Plan with Discretionary Employer Match; Paid Time Off & Paid Sick Time; Wellness Incentive Plan; Career Development Trainings; Discounted Gym Membership at The Athletic Club Westin; Discounts at Eye Pieces & Venture Sports; Sabbatical Program; $500 Referral Program; Employee Assistance Program

Why East West Hospitality

At East West Hospitality our Vision is to be the most trusted hospitality services company and employer of choice, built on genuine and enduring relationships. We believe in doing the right thing for each other, our community, our environment, and those we serve. We strive to cultivate and sustain an inclusive and welcoming environment in which everyone thrives and feels like they belong.