Job Description

Date Posted:
TAH Accounting - Old Greenwood
United States of America
Administrative and Support


The staff accountant position is responsible for assisting with all financial aspects of many TML managed associations; this includes but is not limited to: bank management, bank reconciliation, A/P and A/R processing, owner/guest billing and developing and overseeing night audit procedures. This position is also responsible for TML financial related matters including participating in month end statement processing, balance sheet recs, etc. as well as bi-weekly payroll processing and reporting. This position will be responsible for supervising the collections process and preparing collection overviews for board meetings.


  1. Bank Reconciliation/Operating and Reserve Cash management.
  2. Monthly journal entry and intercompany payable processing
  3. Answering any owner questions relating to associations.
  4. Processing month end for TML Homecare and Rental Program owners including processing checks to owners for TML rental revenue from previous month, ACH payments and mailing statements.
  5. Working with auditors to ensure correct audits, tax returns and payments within the time constraints by the State of California.
  6. Processing month end for TML Homecare and Rental Program owners including processing checks to owners for TML rental revenue from previous month, ACH payments and mailing statements.
  7. Processing and filing 1099’s for both owners and 3rd party contractors
  8. Assist with accounts receivable procedures
  9. Assist with Review, contact and manage delinquent owner accounts
  10. Assist and supervising with Collections
  11. Payroll - work with managers on a bi-weekly basis to ensure all employees are paid correctly.
  12. Payroll - process bi-weekly payroll through Kronos
  13. Payroll - produce bi-weekly payroll reports and create journal entries for information import
  14. Work within Solomon, IQWare, TimeShareWare and all other software packages to ensure all entries are accurate and complete as well as engage in training opportunities that may enhance the software or end user performance
  15. Assist the Asst. Controller in the preparation for board meetings.
  16. Preparing AR Collections report with the help of the AR clerk.
  17. Assist with Audit preparation and audit finalization, also keeping track of status of HOA audits.


  1. Additional duties and special projects as requested and/or assigned.
  2. Supervising AP and AR clerks when the Director of Finance and Assistant Controller are out of the office.
  3. Make sure all employees are familiar with and know how to use the timekeeping system, Kronos.
  4. Travel agent and travel insurance commission payments.
  5. Credit card processing.
  6. Ability to participate in multiple employee committees including the Employee Appreciation Committee as well as the Philanthropic Committee
  7. Assist with processing CA Statement of Information Filings for TML and all associations managed by TML.
  8. Presenting financials.

Because of the fluctuating demands of the operation, it may be necessary that each employee perform a multitude of different functions; therefore, as an essential part of your job, employees will be expected to help others when the occasion arises. Accordingly, employees may be expected to perform other tasks not specifically addressed above.


Promote at all times a cooperative and problem solving atmosphere.  Conduct all business in a professional and courteous manner.  Must also honor and adhere to the following hospitality top 10’s at all times (below).

  1. I will be well-groomed
  2. I will smile
  3. I will make eye contact
  4. I will use attentive postures
  5. I will greet & welcome my guests
  6. I will be knowledgeable about my destination, my division and local attractions
  7. I will make suggestions
  8. I will be patient
  9. I will take responsibility for inquiries and problems
  10. I will thank my guests


Reports to the Assistant Controller.




Minimum Requirements

Must have at least a high school diploma as well as credits towards a business associates or bachelors degree.  Computer skills and managing multiple software’s a must. 

Must be self-motivated, have good organizational skills and be willing and flexible to assist with other projects/tasks.  Good communication skills-both written and verbal.  Requires excellent listening and phone skills.  Must be able to operate or use the following:  computer, printer, copier, scanner, fax, calculator, telephone and writing utensils. 


Application Instructions

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