Accounts Payable & Receivable Supervisor

Description

Are you interested in working for the company that won No.1 Large Company in the Colorado 2019 Top Work Places Awards and is one of Outside Magazine’s Best Places to Work? Join our team at Viceroy Snowmass, managed by East West Hospitality.

The Viceroy Snowmass, managed by East West Hospitality is  looking for a Accounts Payable & Receivable Supervisor to join our team. If you are an upbeat people-person who enjoys working in a busy environment we would love to meet you!

Essential Responsibilities:

The AP/AR Supervisor performs administrative functions within the finance department overseeing all aspects of accounts payable and accounts receivable.  The supervisor completes payments and controls expenses processing, verifying, and reconciling invoices and checking vendor statements. This position is also responsible for entering daily data from the property management system into the Income Journal and balancing daily revenue.

• Oversee the day-to-day Accounts Payable process.
• Lead the production of 1099’s.
• Answer incoming inquiries from vendors as to the status of payment.
• Download and enter daily revenues into the income journal, assist with any Income Journal questions, validate and distribute daily reports.
• Perform all billing for HOA Assessments quarterly and monitor outstanding balances.
• Daily revenue balancing and verification of owner’s revenue statements
• Monitor outstanding receivables, intercompany billing and reconciliation.
• Receive mail daily, sort and date stamp invoices and distribute them to appropriate departments.
• Accurately enter invoices daily, ensuring they are signed by the department manager and coded correctly. Date stamp the invoice when entered and post the batches daily.
• Check statements carefully on a weekly basis to ensure all vendor invoices have been entered and the vendor account is reconciled. Request invoice copies when necessary.
• When approved by DOF / ADOF - Perform a check run on a weekly basis or on an ad hoc basis when required.
• Answer incoming enquiries from vendors as to the status of payment.
• Filing and management of invoices, reports, and general tidiness of office.
• Manage department stationery and placing orders when necessary.
• Other projects or duties as requested by the Director of Finance or Assistant Director of Finance.
• Due to the sensitivity of information handled by the finance department staff, confidentiality is expected and always required.
• Needs to be a team player to assist in the day-to-day running of the department.
• Cross train on functions of General Cashier for out-of-office coverage.

• Location: Snowmass Village, CO

• Employment Type: Full Time, Year Round

  Start Date: ASAP

  Pay Rate: $30- $33 an hour 

  Schedule: Flexible schedule, some nights and weekends and holidays required

Filled by: May 15th 2025

Open Until: Filled 

• Benefits & Perks:

• Health Insurance - Choose from three plans!
• Dental, Vision, & Accident Insurance
• Life Insurance
• 401(K) Plan with Employer Match
• Paid Time Off & Paid Sick Time
• Career Development Trainings
• Sabbatical Program
• $500 Referral Program
• Employee Assistance Program

• At East West our Vision is to be the most trusted hospitality services company and employer of choice, built on genuine and enduring relationships. We believe in doing the right thing for each other, our community, our environment, and those we serve. We hope you’ll consider joining us! Visit our website to learn more about East West at eastwest.com.

Minimum Requirements

• Experience with AP and AR functions
• Hotel experience preferred but not necessary

• Working knowledge of MS Excel & experience with accounting software is required.

• Knowledge of Financial operational procedures.
• Knowledge of overall hotel operations as they affect the department.
• Ability to use standard software applications and hotel systems, particularly Excel.
• Computer Skills.

East West Hospitality is an equal opportunity employer and participates in E-verify.

Viceroy Hotels & Resorts inspires travelers with one-of-a-kind authentic lifestyle experiences that bring together provocative design and intuitive service in sought-after locations. A leader in modern luxury, Viceroy’s vibe-led hospitality is guided by the brand promise "Remember to Live," an affirmation to create lifelong memories for each and every guest. As an industry leader in creativity and innovation, our hotels draw upon the diverse backgrounds and talent of our extraordinary team for optimal success.