Event Coordinator - The Westin Riverfront Resort & Spa

The Westin Riverfront Resort & Spa is seeking a detail-driven Event Coordinator to play a key role in the planning, coordination, and execution of exceptional events. As a vital member of the Sales & Events Department, you’ll handle everything from pre-event communication and logistics to on-site support and post-event follow-up, ensuring every detail is flawlessly managed. Acting as the primary point of contact for clients, vendors, and internal teams, you’ll bring professionalism, precision, and a hospitality mindset to every event, ensuring each experience reflects our high standards of service and leaves a lasting impression. If you love bringing exceptional events to life with seamless planning and flawless execution, we want to hear from you!

Duties Include:

• Administrative & Operational Support
  Maintain accurate event data in venue management systems, generate internal documentation, manage communication workflows, and support scheduling, inventory, and cross-functional projects.

• Client Communication & Coordination
  Serve as the main point of contact for event clients, guiding them through planning, timelines, and expectations. Lead pre-event walkthroughs and provide on-site support throughout event execution.

• Event Planning & Execution
  Draft Banquet Event Orders (BEOs), timelines, setup diagrams, and resumes. Coordinate with internal departments and external vendors to ensure all logistics, setups, and services align with event needs.

• On-Site Event Oversight
  Supervise room setups, AV, F&B timing, and vendor compliance. Monitor event flow, address real-time issues, and ensure high service standards from start to finish.

• Post-Event & Team Support
  Assist with internal debriefs, gather client feedback, and contribute to process improvements. Participate in meetings, property initiatives, and provide occasional support to administrative and front office teams.

Perks: Free onsite parking, Marriott room discounts

Location: The Westin Riverfront Resort & Spa - Avon, CO

Employment Type: Full Time, Year Round

Start Date: 8/15/2025

Pay Range: $26/hour

Schedule: 5 days a week, shifts vary based on business needs. Holidays and Weekends are likely.

Posting Closes: 8/15/2025 or when filled

The ideal candidate is a detail-oriented, personable professional with a balance of technical proficiency and strong interpersonal skills. They bring a collaborative spirit and a guest-focused mindset, along with excellent time management and the ability to juggle multiple priorities in a fast-paced environment. A background in event coordination within hospitality or a similar setting is preferred, as is a Bachelor’s degree in Event Management, Hospitality, Business, or a related field. They are proficient in event planning platforms, CRM systems, and Microsoft Office Suite, and are comfortable with standard office and point-of-sale systems. Above all, they are organized, solution-focused, and committed to delivering exceptional experiences through seamless events and outstanding service.

Benefits:

In addition to onsite parking, our benefits package is designed to enhance your overall experience and well-being. Enjoy Marriott Hotel Discounts Worldwide, a Winter Incentive Program for full-time employees, and generous Paid Time Off year-round. Choose from three Health Insurance plans, along with Dental, Vision, & Accident Insurance, and Life Insurance, all available for full-time staff. We offer a 401(K) Plan with a discretionary employer match, along with affordable $8 Employee Lunches. Our commitment to your growth includes Career Development Trainings and Discounted Gym Memberships at The Athletic Club Westin. You’ll also benefit from Discounts at Eye Pieces, Corporate Discounts through Perk Spot, a Sabbatical Program, and a $500 Referral Program. Join us and experience a comprehensive benefits package that supports your professional growth and personal well-being!

Why East West:

At East West Hospitality our Vision is to be the most trusted hospitality services company and employer of choice, built on genuine and enduring relationships. We believe in doing the right thing for each other, our community, our environment, and those we serve. We strive to cultivate and sustain an inclusive and welcoming environment in which everyone thrives and feels like they belong.

We hope you’ll consider joining us! Visit our website to learn more about East West at jobs.eastwest.com/culture.