HOA Coordinator

The HOA Coordinator is responsible for supporting the daily operations and governance of homeowner associations (HOAs) managed by Snowmass Mountain Lodging (SML). This role requires exceptional organizational, communication, and project management skills and may involve cross-departmental collaboration with Guest Services, Facilities Maintenance, Housekeeping, and Plaza Services.

Key Responsibilities

Association Administration & Communication

• Serve as the primary point of contact for all HOA-related communications, maintaining prompt and professional verbal and written correspondence with homeowners, board members, vendors, and internal teams.
• Schedule, coordinate, and attend all board and member meetings (regular, special, and emergency), including preparation and distribution of meeting materials.
• Prepare and manage homeowner communications, including emails, newsletters, website updates, e-blasts, and physical mailings.
• Ensure compliance with each association’s CC&Rs, bylaws, rules, and regulations. Monitor member compliance and maintain detailed action item logs.

Project & Operational Management

• Oversee assigned HOA projects from inception through completion, working closely with board members, committees, vendors, and contractors.
• Maintain HOA websites, ensuring timely updates, accurate homeowner directories, consistent documentation organization, and annual disclosure postings.

Internal Collaboration & Reporting

• Participate in scheduled management meetings and support internal departments as needed.
• Complete reports and updates for monthly meetings with each HOA Board President.

Additional Duties

• Take on special projects and perform other tasks as assigned to meet the dynamic needs of the organization.

Location: Snowmass Mountain Lodging

Employment Type: Full-Time (Weekends and holidays may be required)

Start Date: ASAP

Pay Rate:  $30- 32 Per hour

Apply by 8/11/2025

"Open until filled."

Benefits & Perks:

• Health Insurance - Choose from three plans!
• Dental, Vision, & Accident Insurance
• Life Insurance
• 401(K) Plan with discretion Employer Match
• Paid Time Off & Paid Sick Time
• Career Development Trainings
• Sabbatical Program
• $500 Referral Program
• Employee Assistance Program

Qualifications

• Education: High school diploma required; associate or bachelor’s degree preferred.
• Experience: Prior experience in property management or resort operations is essential. Familiarity with HOA management and CAI accreditation is a plus.
• Skills:
  • Strong written and verbal communication skills.
  • High attention to detail and time management.
  • Proficient with Microsoft Office Suite and general office equipment.
  • Ability to prioritize tasks and work under pressure.
• Other Requirements:
  • Professional appearance and demeanor.
  • Ability to work irregular hours as needed.
  • Reliable transportation, valid driver’s license, and insurance.
  • Budgeting experience preferred.

Why East West Hospitality:

At East West our Vision is to be the most trusted hospitality services company and employer of choice, built on genuine and enduring relationships. We believe in doing the right thing for each other, our community, our environment, and those we serve.

Our mission is to cultivate and sustain an inclusive and welcoming environment in which everyone thrives and feels like they belong. That starts by living true to our core value, Embracing Diversity. These principles are always top of mind and are never in question.

We hope you’ll consider joining us! Visit our website to learn more about East West at Career Site | East West Family of Companies

East West Hospitality is an equal opportunity employer and participates in E-verify.