Project Coordinator and Weekend Supervisor

We are seeking a detail-oriented and proactive Project Coordinator & Weekend Supervisor to support project planning and execution throughout the week while overseeing operational activities during weekends. This hybrid role ensures the smooth coordination of internal projects; unit modification and architectural review requests and delivers high-quality supervision of weekend operations. Responsibilities include coordinating in-unit pre-construction walkthroughs, resident correspondence, staff oversight, resource allocation, and issue resolution in our luxury high-rise condominium property.

Benefits & Perks: 

We offer a comprehensive benefits package, health insurance with three plan options, and dental, vision, and accident insurance. Life insurance, and a 401(K) plan with discretionary employer match are also provided. Enjoy paid time off, paid sick time, and career development training. Employees receive discounts at Eye Pieces & Venture Sports, and corporate discounts through Perk Spot. Additional perks include a sabbatical program, a $500 referral program, and an employee assistance program.

Posting Closing Date: 8/31/25 or until filled

Schedule: Wednesday - Sunday 

Hourly wage - $30-32 DOE

Essential Duties and Responsibilities:

• Project Coordination (Weekdays)
  • Assist in planning, organizing, and executing projects across departments, with primary focus on maintenance and operational initiatives
  • Track project timelines, deliverables, and milestones
  • Coordinate with cross-functional teams to ensure deadlines and objectives are met
  • Coordinate the unit modification and architectural review process, including tracking requests, preparing documentation, and ensuring compliance with building rules and regulations
  • Conduct or coordinate in-unit pre-construction walkthroughs and ensure all required approvals are in place prior to work commencement
  • Maintain detailed project documentation and status reports
  • Identify and escalate project risks or delays
  • Support project leads with logistics, scheduling, and communication
• Weekend Supervision
  • Act as the on-site point of contact during weekend hours
  • Supervise weekend staff members to ensure operations run smoothly and safely
  • Address any immediate operational or customer service issues affecting residents and guests
  • Ensure compliance with policies, procedures, and safety protocols
  • Monitor resource use (e.g., facilities, inventory) and report discrepancies
  • Provide weekend reports or logs to weekday management team
  • Handle resident and guest concerns with professional, hospitality-focused approach

Other Duties and Responsibilities:

• Hands on, no job is beneath me approach to management 
• Ability to lift heavy objects when required
• Attend all board meetings, including working sessions, if requested
• Ability to gain & retain the trust of internal and external customers.
• Other duties as assigned

Education:

• College graduate and/or professional certificate preferred

Experience:

• Sustained background in hospitality (high-end hotel/resort/property management experience) required
• Supervisory or management experience
• Must have a desire to help people - owners, guests, staff & alike

Skills:

• Language Skills
  • Ability to read and comprehend instructions, correspondence, and memos
  • Ability to write correspondence emails and effective communication to convey needs of residents to management and operations
  • Ability to read, analyze, and interpret common scientific and technical journals, and legal documents
  • Ability to effectively listen and comprehend employee requests and concerns
  • Ability to respond to complaints from customers in a professional manner
  • Ability to effectively present information to top level clients and colleagues
• Technical Skills
  • Proficient in Microsoft Office, Excel, Outlook
  • Current property management software experience
  • Computer, phone, copy machine, fax, and basic office equipment operation
• Mathematical and Reasoning Skills
  • Must be proficient in basic math/algebraic calculations
  • Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations
  • Ability to define problems, collect data, establish facts, and draw valid conclusions
• Certificates, Licenses, Registrations
  • M100 or CMCA preferred, or ability to obtain
• Work Environment
  • High-rise condominium property management setting
  • Combination of office work and property oversight
  • Weekend supervision requires on-site presence
  • Professional interaction with residents, guests, and staff

Scope of Authority:

Supervisory Responsibility:

• Operational oversight and issue resolution authority during weekend hours. No disciplinary authority - escalation to management required for personnel matters