Resident Services Coordinator - Glass House

The Front Desk Coordinators are the familiar faces providing a welcome greeting to all residents and guests. In order to provide a resort level of service, the Front Desk Attendant will be responsible for upholding the highest standards of professionalism. Some of the job responsibilities include answering telephones, assuring building access and key control as well as security, logging deliveries for residents and coordinating package pick-up and delivery, providing neighborhood information and responding appropriately in emergency situations.

Hourly rate: $20 - $21 per hour

Schedule: Part Time & Full Time shifts available. Weekends required

Benefits & Perks: 

We offer a comprehensive benefits package, health insurance with three plan options, and dental, vision, and accident insurance. Life insurance, and a 401(K) plan with discretionary employer match are also provided. Enjoy paid time off, paid sick time, and career development training. Employees receive discounts at Eye Pieces & Venture Sports, and corporate discounts through Perk Spot. Additional perks include a sabbatical program, a $500 referral program, and an employee assistance program.

Posting Closing Date: 3/15/25 or until filled

• Answering telephone
  • Provide general building information
  • Direct calls to other departments
• Packages
  • Log all income package
    • Mark package with unit number & date clearly & visibly
    • Place on shelf in package room under appropriate floor number
    • Record package in package log; date, name, carrier, phone number
    • Call all residents that received packages
• Key Control
  • Verifying all keys released from Association’s key bank have been authorized by Owner / Resident
  • Ensure individuals that receive our keys are filling out the key log
  • Take ID of individual that is checking key out
  • Have individual sign out once they have returned keys
  • Place keys back in key bank promptly once returned
• Scheduling Real Estate Showings
  • Have owner fill out Broker Key Release
  • Only allow scheduled showings that have faxed in authorization access to building and keys
• Scheduling Moves
  • Fill out Move Check list
  • Have resident sign Moving Agreement
  • Ensure proper insurance is received from moving company
  • Contact / schedule Move Monitor
• Building Walks
  • Use TourPro system for routine building walks
  • Act upon general housekeeping needs at front desk, lobby & 8th floor
• Monitor Club Room amenities
  • Stock coffee machine and condiments
• Ensure all electronics are operational; TV’s, DVD, Computers, Printer
• Other duties as assigned

      Education and/or Experience

• Experience in customer service/administrative field i.e. hotel, property management, F&B, retail, receptionist.  High School Diploma or equivalent.

      Language Skills

• Ability to read and comprehend instructions,         correspondence, and  memos.   
• Ability to write correspondence emails. Ability to read and interpret documents in English such as safety rules, operating and  maintenance instructions, and procedure manuals.
• Ability to effectively listen and comprehend homeowner, guest or vendor requests and concerns.
• Ability to speak effectively before groups of customers or employees of organization in English.
• Knowledge of Spanish a plus.

Equipment Utilized

• Computer and desk phone, key bank machine      

Computer Operations

Word, Excel, Building Link, Outlook, Kantech work station (fob system), Internet Explorer, KeyPro for the key bank reports      

Mathematical and Reasoning Skills

• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.